Hey Guys…Ken Courtright here from Today’s Growth Growing Business Today. This is part 2 of our Time is Money series. Part 2 of a 2 part series. So I am going to jump right in.
Our last podcast on Time is Money hit home on our three methods or three approaches as to how to tackle what goes into your time. I think I did Method 1. Anything and everything approach that inevitably leads to people being efficient and effect. Method 2: Causal Management. That is where you physically cause things to happen by finding out what your big rocks. What are the most important things that only you can do? That need to be done in the morning because you know that the day can get away from you and you have got to get those things done. Causal Management on a macro level says you put the big rocks in first. Method 3: We talked about the utopia of causal management is called scheduled creation. This is when you discipline yourself to block off hours maybe days sometimes like I have done in the past. I will leave the country to write a book. Just so people know that I am not touchable right now. He is finishing a book. That is the epitome of scheduled creation. Those are of course, the big rocks. The difference between phase 2 and phase 3 or method 2 and method 3 is method 2 allows you to do a little bit of your big rocks but then stay busy all day long. Confusing activity with accomplishment. Number 3: scheduled creation says you are gonna do the big rocks until there are finished. It’s a mindset shift. So this podcast is gonna be slanted towards the tips and techniques of time. We are gonna talk about the science behind human performance.
Listen On To Learn Tips To Become Instantly More Productive
Here is the goal. I am going to try to explain why we do what we do. Why do we not do the things we know we should do. I am hopefully going to provide it in a way that many of you listening can instantly become more productive.
In a prior podcast, I spoke about the university “Yale”, dissecting a 16 year old brain and how incredibly fast we have adapted to technology. I talked about they do a dissection every 40 years. The brain, the 16 year old brain, after 40 years, 20 of which were under extreme technology changes, the brain looks and acts completely different. Its more adaptable. It can now multi task at a greater level. And as great as that is, science is now showing us that with this great new computing power, comes an incredibly great appetite for energy. So, did you guys know that Gary Keller author of The One Thing, reports that science now tells us that the human brain, although one/50th of our body mass consumes 1/5 of our daily calories. The human brain, although only 1/50th of our body mass, consumes 1/5 of our daily calories. Whoa! That blows my mind. That is a pun intended.
I cannot tell you how many times a day I have got to walk upstairs, walk away from the desk, I work in the basement in our home, I will literally blurt out to my daughter, my wife, that I simply can’t process anything right now. Little did I know, that would I was stating was a matter of fact. It gets even better. Kevin Kruse showed the world in 2015 that the brain goes from full energy to complete fatigue in as little as 90 minutes. It depends on what its working on. Going further, that to insure focus entrepreneurs and heavy thinkers should snack on protein and complex carbs throughout the day. A lot of people heard what I just said and are thinking about their 5 hour energy drinks or their monsters now that they understand how the brain works. Those drinks do a very very little into truly replenishing the absolute massive energy suck in our bodies which is the 8 pounds of gray matter in between our ears. After interviewing seven billionaires, Kruz goes on to tell us that the most successful people today, schedules what he refers to as solo concentration periods. If you guys remember, a prior podcast, where I explain that my buddy Ron Fossum, an extraordinary businessman, is the only person in the office on Fridays. Friday is Ron’s day. He sets it aside to simply think. As we all remember, the famous book is Think and Grow Rich. It’s not an accident that Ron runs the smart money financial group. One of the most successful firms in the United States. Bottom line, Ron sets aside time to simply think. And Kruse points out that the most successful people today are setting aside time for solo concentration. He is not talking about groups getting together to focus. This is solo concentration.
We are now finding that as we are becoming almost a 100% digital based society, we are seeing more and more evidence that the ultra-successful are carrying around small notebooks with them at all times. I remember a while back, in 2003 ish, I remember hearing Dr. Maxwell speak. Dr. Maxwell at one point occupied more shelf space in Barnes and Noble than any other author at that time. 90% of his books have the word leadership in the title. Dr. John Maxwell is a true stud. So, Dr. Maxwell was explaining that almost all of his books were written from spur of the moment intuition no matter where he was often in bed at 2:00am, he would pull out his small notebook and start writing.
Adding Buffer Days To Your Calendar Will Help Follow-up
Let’s talk about a few different calendar techniques that we can use to manage time and manage productivity. Right now, some of the hottest things being discussed in the men’s group and the Master mind groups that I personally belong to is higher achievers, today, are adding themes to their calendars. Themes. Themes. For instance, when I travel, I never book meetings the day before or the day after I return. These are known as buffer days. Buffer days are used for preparation and follow up. With follow up being a critical aspect of relationship building. Without buffer days, I used to drop the ball continuously on my follow ups. I cannot imagine we have lost in 24 years because its only recently I started adding buffer days when I travel. I can’t imagine the amount of business I lost and because I would get back instead of having a buffer day, the very next day I get back from work I would have 400 emails, 5 meetings, and I would never follow up with the people I really needed to follow up with and I probably looked incredibly unprofessional. So along with buffer days, what we are seeing in the men’s groups’ todays is a lot of focus and planning days being blocked out on peoples calendars. Like a buffer day and a planning day goes back to the days of IBM and Hilton. The Hilton hotel chain, when they were reigning in the markets. Their management would also schedule corporate planning retreats to get out of the office. So they could do the planning while focused. No distractions from the office. This has become a lost art. It is now on a strong comeback for many high achievers.
One time technique that not only has not gone away but is making a resurgence is the Pareto Principle. It states that 80% of all results come from 20% of activities. This principal is gaining steam right now worldwide because the world is realizing just how distracting it is to run a business. When you are running a business, you have emails, skypes, voicemails, it is so distracting. To number one, realize, what are the 20% of your activities that produce 80% of your company’s results? First you have to realize it, then you have to physically use causal management and jam them into the schedule with no distractions for a period of hours or a period of days.
The pareto principle, because of the massive push against everybody with technology, sucking up our time, this principle is proving more poignant as one of the greatest time management techniques of all time. Bottom line, it’s simply has to be forced into work. One of the best questions that I have recently read is the following question:
What’s The One Thing You Can Do To Make Everything Else Easier?
It’s very similar to Dr. Steven Covey’s. Listen to this. What is the one thing I can do such that by doing it, everything else will be easier or unnecessary. What is the one thing I can do such that by doing it everything else will be easier or unnecessary. I love that! I want to point out a small technique that I started using a while back. About six to eight months ago. It is helping me chew through my to do list. To the point where my to dos are flying off the to do list. I am getting to check them off must faster than i used to. I want you to picture this. In the old days, I would stack my to do’s vertically about 8 to 10 to dos per column. So If I had 30 things to do that do. I would have 4 columns of 8. I would open it up in the morning. I would stare at the to do list and I would, I call Work Constipation, I couldn’t quite make up my mind where to start. I would dilly dally and get a coffee. I would go outside and smell the flowers. Now what I do is on the weekend, when I split my list up, I then instead of stacking them 4 columns of 8 deep, I find out what are the two most important that absolutely must get done and each one of the top two gets their own column. So the first column only has one thing in it. The second column only has one thing then I want to know right now, if I get these done, what are the next two most important. But I am going to stack them vertically. My first column has one and my second column has one then my third column has two. Then I am going to go right past the top four. Then I am going to say what are the next three that are most urgent? Then I will stack them 3 deep. Then the next column is 4 deep…then 5 deep…then 6. So the point is with my new technique, it takes a lot of stress off of me. When I look at that first column. There’s only one thing on it. I can just focus on that one thing and it’s usually the single most important thing of my day. I feel so good when I crank that bad boy off and hit delete. Then I go to the next column. I get it done. But now I have got a little bit of momentum. I can feel it. Then I go to the column with two and a little side technique I use is, I like to sneak in that first column that has two in the same column, I like to sneak in a couple quick ones. Things I can do in five minutes or less. Now I have momentum. I literally feel like I have knocked out three of my six columns. Its pure psychology but at the same time, I am feeling victory. I building momentum where in my previous method, if I were to do these, I would only be halfway down my first column, it would feel like I have such a long way to go. Where here, it feels like I have done a ton. With the momentum, I feel invincible during the day.
Now I want to finish with something that relates poignantly, and it’s just phenomenal. This comes from Lorne Whitehead. Who showed the world in 1983 in the American Journal of Physics, that if you take dominos you can stack them so that they can topple over another domino that is 50% larger. So if you have 1 domino that is say an inch wide by two inches tall, it will actually knock over a domino that is an inch wide and three inches tall. 50% bigger. That one can then knock over a domino that is 4 inches tall. So starting with a 2 inch domino, geometric progression means that 23rd domino would be taller than the Eiffel Tower. The 57th would almost touch the moon. The point is, that you can learn to set your to do list for the day, the week, the month, so that your smaller tasks start leaning on and knocking over larger tasks. Then in turn, these use their momentum. Their own inertia to blow you right past any goals you set for the day for the week, for the month. This technique is powerful. I really hope this helps.
I am Ken Courtright from Todays Growth Growing Business Today. Take Care.